Hazardous Waste Annual Report Program

eBusiness Center

2011 Instruction Booklet

Site ID Form (to be completed by all facilities filing a report)

GM and OI Forms (to be completed by facilities that generate and/or ship HW)

WR and PS Forms (to be completed by off-site receivers only)

Sign up to receive HW Report updates via e-mail

The File Specification Guide for the Hazardous Waste Annual Report explains how to format data files that can be imported to create an eDRUMS report.

• National list of Treatment, Storage, Disposal  or Recycling Facilities and their management method codes

• List of RCRA Waste Codes

• Supplementary Annual Report for 2012 Interim Status GW Monitoring Information

• Supplementary Annual Report for 2012 Part B Permitted GW Monitoring Information

• Master Parameter List in xls

Generators who have shipped hazardous waste off-site are required to submit an HWR (OAC Rule 3745-52-41).  If they generated less than 1000 kg (2200 lbs) of non-acutely hazardous waste in each month of the calendar year, then the generator is exempt from reporting (OAC Rule 3745-52-44).  In other words, if the site was a Large Quantity Generator (LQG) in any one month during the calendar year, they must file an HWR and list all the wastes they generated and/or shipped during the entire year.  A LQG is defined as a site that generates 1000 kg (2200 lbs) or more of non-acutely hazardous waste or 1 kg (2.2 lb) or more of acute hazardous waste in one calendar month.  There is no exemption from reporting for one-time or short-term LQG activities.

Facilities that have a permit to treat, store, or dispose (TSD) of hazardous waste must also file an HWR (OAC Rules 3745-54-75 or 3745-65-75).   Commercial or limited commercial facilities that receive hazardous waste from off-site must identify their customers, what was received, and how it was managed.  Facilities that conduct on-site management of their own wastes in permitted units report the quantity and the method(s) used.

eDRUMS is an electronic reporting service available to users through the agency’s eBusiness Center (“eBiz”).  You may already be familiar with eBiz from filing reports with the air and water programs.  To obtain general information about eBiz, go to https://ebiz.epa.ohio.gov and click on the words “Click here for online help”.  eBiz Fact Sheets are available there as well as a link to the Answer Place.  There is no charge for establishing an eBiz account. 

For an overview on how to get started in eBiz, go to the Training Resources tab of this web page to listen to recorded webinars or view a PDF of the slides.  Webinar training and slides are also available for applying for the eDRUMS service and delegating access to other users as well as how to prepare a report using eDRUMS.

To get started with eBiz, the facility's Responsible Official (RO) or their duly authorized representative (i.e. Delegated Responsible Official, or DRO) must apply to use eDRUMS.  The RO or DRO are the individuals who can sign a report, either electronically or on paper.  The definition of who can be an RO or DRO for the RCRA program is in Ohio Administrative Code rule 3745-50-42.  Once the RO or DRO has a PIN, they will submit an eDRUMS service request to associate them with a specific facility.  Once the service request is approved the RO or DRO can start working on a report or may delegate report preparation duties for a facility to another eBiz user. 

Only the RO or DRO needs a PIN; report preparers simply need an eBiz account and the delegation of the preparer role.  Consultants can be designated as preparers.  The eBiz PIN uniquely identifies the individual it is assigned to and can be used for all regulatory programs that use eBiz for electronic submissions.  If the RO or DRO already has a PIN for water or air data submissions, there is no need to obtain another.  The PIN cannot be shared with other people and must be kept confidential.

If the RO wants to delegate annual report signatory authority to someone else pursuant to OAC rule 3745-50-42, this can be done in two ways:

• On paper:  A letter or form authorizing a specific individual or a specific position of responsibility to sign the report can be sent to Ohio EPA, DMWM, PO Box 1049, Columbus, OH, 43216-1049.  This option can be used if the Responsible Official doesn't want to establish their own account in eBiz or obtain a PIN.  The process is as follows:

  • The duly authorized representative (DRO) would obtain an eBiz account and PIN and then apply for the eDRUMS service by clicking the   "Delegated Submitter" box in the HWAR Service Request screen.

  • After clicking Submit, the user must print the partially populated Delegation of Authority document that appears in PDF format on the acknowledgment screen.

  • The Responsible Official authorizing the user to electronically sign reports must complete the remainder of the form and send it to DMWM via US mail.

  • Once the mailed form is received by DMWM, the DRO's service request will be approved.

• Electronically:  If the RO has a PIN, they can delegate the certify/submit role to the duly authorized representative (DRO) after the RO's eDRUMS service request has been approved.  The DRO must have a PIN before they can certify/submit a report.  Sending an authorization letter/form to DMWM is not necessary for electronic delegations.
   

  From reporting cycle to reporting cycle, there may be a need to change who prepares the report or who certifies it as the RO.  Ohio EPA has posted a file which details how to manage a Change in Roles within the eBusiness Center.

DMWM has recorded three training sessions to orient report filers to the procedures and functions of eDRUMS.  These sessions are free to view and can reviewed as many times as you like.


Session #1 - Getting Started in the eBusiness Center

This session provides a brief overview of eBusiness Center basics such as:

•     Setting up an account;

•     Securing a Pin;

•     The role of the Responsible Official

•     Applying for the HW service

•     DMWM's review of service requests

•     How to delegate privileges

Click here to listen to the recorded session, or you can just view the slides (PDF).


Session #3 - Preparing an Annual Report in eDRUMS

This session includes a hands-on demo on how to complete a report.  

Click here to listen to the recorded session, or you can just view the slides (PDF).