Reporting Data
Results of water samples are reported to Ohio EPA by public water systems and certified laboratories to demonstrate that the water meets health based standards. Samples are required to be taken in accordance with the public water system's monitoring schedule.
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Data Received
Information is updated weekday mornings to reflect the data submitted prior to 6:00 PM of the previous day.
Sample Submission Reports (SSRs): data are sorted by laboratory and sample number, or PWSID. If you are able to locate the data by the sample number, but the PWS Name/PWSID are incorrect, you should attempt to obtain the correct information and update your records/setup. Also, contact the appropriate personnel at Ohio EPA DDAGW to correct the information.
Monthly Operating Reports (MORs): data are sorted by PWS, STU, and MOR Type.
If you submitted data via DRINKware and it is not listed, the data may not have been received properly (keep in mind that this listing is not completely current and that data submitted within the last day or over a weekend may not be listed yet). Please contact the System Administrator by e-mail or at 614.644.2752.
Electronic Drinking Water Reports
eDWR is replacing the divisions DRINKware program for reporting drinking water data. The system allows for PWS's to report their monthly operational data (MORs) and for laboratories to report their chemical and microbiological sample results over the internet.
This new reporting system is entirely web-based and accessible via any internet connection. It is accessible via the Ohio EPA eBusiness Center which is EPA's secure portal for online business services. This portal is the entry point for the regulated community and consultants to electronically complete and file reports and permit applications and to pay fees. This includes the Division of Drinking and Ground Waters' DRINKware replacement, eDWR.
eDWR is the DRINKware "replacement". This new system provides many new features that were not available in the DRINKware program.
- copy and paste from Microsoft Excel,
- a user friendly web interface,
- secure,
- the ability to import XML files from 3rd party software,
- more than 1 user account can have access to a facility's reports, and
- delegation of rights so others can perform data entry.
It is also envisioned that many other DDAGW forms will be accessible through this online application in the future. This new technology brings a much welcomed DRINKware replacement and we at DDAGW are very excited to have the opportunity to provide the new service to our users.
Contact Information
Brian Tarver e-DWR Administrator Division of Drinking and Ground Waters 50 West Town Street, Suite 700 Columbus, OH 43215 brian.tarver@epa.state.oh.us Phone: 614-728-1740 (direct) DDAGW: (614) 644-2752 Fax: 614-644-2909
Getting Started
Note: this is an abbreviated tour of what you need to use eDWR. Detailed information is available in the eDWR User's Guide. In order to start using e-DWR you will need at a minimum the following three things:
- An Account on the eBusiness Center,
- A PIN, if you are going to be reporting, and
- An Association to your water system or laboratory.
eBusiness Center Account Click on the link to Ohio EPA's eBusiness Center. If you already have an account that you are using for eDMR or Air Services, login using that userid and password. If you do not already have an account, click the "Create New Account" link. This is where you will create your own eBusiness account. For additional information regarding the eBusiness center please see our eBusiness factsheet.
Fill out the requested information, your name, address, email, phone number, userid, password, and a security question and answer. NOTE: Please remember your userid and password. Click the submit button. Your account has now been created, and you may login using your new userid and password.
PIN "Personal Identification Number" is simply your electronic signature. All users that want or need to "Submit" data in eDWR need a PIN. If you already have a PIN that you are using for eDMR or Air Services, use that PIN. If you do not already have an eBusiness PIN, then:
You will apply online for a PIN, through the eBusiness Center. When you log into the eBusiness Center's main page you should have a task link for applying for a new PIN. For additional information regarding the eBusiness PIN process, please see our PIN factsheet.
Fill out the online information, which is very similar to what you provided for your account. When you click submit on the PIN information form it will provide you with a "PIN Authorization" form which will then be printed, signed, notorized, and mailed in to the Agency. Your PIN will be mailed to you via US Mail.
Association to your water system or laboratory The Association is a part electronic and part paper process. The initial request is conducted online by searching for your water system or laboratory under the Facilities link in the eBusiness Center. Once that is completed there will be a form that must be signed and mailed in, along with a letter stating your association with the water system or laboratory. Note only the operator in charge and/or the laboratory manager needs to go through the "Association" process. All others will be delegated or permitted by these people. If you are not either the manager or operator in charge, all you will need is an ebusiness account, and if you will be submitting data you will need a PIN.
Water systems: The request for association to your water system, (not reporting lab), must be from the operator(s)-in-charge of the system. Any other people that need to access eDWR information for the water system will be delegated by the operator-in-charge, not Ohio EPA.
Laboratories: The request for association to your laboratory must be from the the owner or manager of the laboratory. Any other people that need access to eDWR for the laboratory will be delegated by the owner or manager, not Ohio EPA.
Delegation: eDWR has two categories of permissions with in the system.
- Preparers:
- Can download and prepare reports
- Can view any past submissions that have been made
- But CANNOT PIN, certify or upload any submissions.
- Certifiers:
- Allowed to download, prepare, upload, review, and certify the SSR reports and/or MOR Reports
Online training for public water systems reporting MORs
This training will be focused towards public water systems submitting MOR reports through the new eDWR system. The online training will be hosted live and limited to 25 people per session, to ensure interactive sessions with plenty of time for questions. The sessions will focus on delegating authority to other users, filling out and submitting both of the MOR reports, verifying submission of data, and troubleshooting error and validation messages. This is a Web-based training where you will be viewing the application on your computer and interacting over a telephone conference call. Additional training dates will be scheduled soon.
Classroom training for commercial laboratories
This training is focused towards commercial laboratories submitting sample submission reports (SSRs) through the new eDWR system. This training will be held at Ohio EPA Central Office in Columbus, Ohio, and limited to 25 people per session, to ensure interactive sessions with plenty of time for questions. The sessions will focus on the functionality of Ohio EPA's new eBusiness Center and the eDWR software. This will include filling out and submitting SSRs, verifying submission of data, troubleshooting error and validation messages, and options for generating XML files for upload directly from existing laboratory systems.
Available training sessions:
- Thursday, November 5, 2009, 9:30 am-12:00 pm (with optional technical assistance after)
- Tuesday, November 10, 2009, 9:30 am-12:00 pm (with optional technical assistance after)
Contact Susan Baughman at susan.baughman@epa.state.oh.us or 614-644-2752 to get more information or to register.
Online training for certified laboratories reporting microbiological sample results
This training is focused towards certified laboratories submitting microbiological sample submission reports (SSRs) through the new eDWR system. eDWR is replacing the DRINKware program for reporting drinking water data, and certified laboratories will be required to report electronically using eDWR beginning July 1, 2010. The training sessions will focus on the functionality of Ohio EPA's new eBusiness Center and the eDWR software. This will include filling out and submitting microbiological SSRs, verifying submission of data, troubleshooting error and validation messages, and options for generating XML files for upload directly from existing laboratory systems.
This is a Web-based training where you will be viewing the application on your computer and interacting over a telephone conference call. The online training will be hosted live and limited to 30 people per session, to ensure interactive sessions with plenty of time for questions. If more than one person in the same location would like to attend, we encourage you to register only once and join from a conference room.
Available training sessions:
- Wednesday, November 18, 2009, 9:00-11:00 am
- Thursday, November 19, 2009, 1:00-3:00 pm
- Friday, November 20, 2009, 9:00-11:00 am
Click here to register for an online training session. Once you are registered, you will receive a confirmation email with instructions for joining the session.
Reporting Forms
eDWR/E2 Guidance Document
Sample Submission Reports (SSRs)
Monthly Operating Reports (MORs)
Lead and Copper Reports
- Instructions for Forms 5105, 5106 and 5107 [PDF]
- Drinking Water Lead and Copper Monitoring Report (Form 5105) [PDF - Word]
- Lead Tap Monitoring Report (Form 5106) [PDF - Word]
- Copper Tap Monitoring Report (Form 5107) [PDF -Word]
- Water Quality Parameter Monitoring Report and Entry Point Lead and Copper Monitoring Report with Instructions (Form 5108) [PDF]
- Consumer Notice of Tap Water Result (Community) [PDF - Word]
- Consumer Notice of Tap Water Result (Nontransient Noncommunity) [PDF - Word]
- Verification of Lead Consumer Notice Issuance [PDF - Word]
D/DBPR Sample Monitoring Plan Instructions and Templates
DRINKware/Paper Forms
Note: DRINKware is being replaced by a new, web-based method of reporting data electronically, called eDWR. DRINKware and the reporting forms below are expected to be phased-out by the end of the year.