Descriptions and Searchable Fields for Permits

 General Notes:

  • You must click the "Go" button to search the criteria you have entered/selected.
  • Combination searches are in the "and" mode. For example, typing "01-25" in the facility id field and "amp" in the name field will result in all facilities in Franklin County where the text "amp" appears somewhere in the facility name. All search results columns can be sorted; just click on the column heading. Clicking on a column heading alternates between sorting ascending and descending across all search results. The default search return is by facility ID.
  • You can scroll through the search results list by selecting a subset of records from the pick list provided in the lower left area of the search results webpage. You can download a Microsoft Excel list of all the search results by clicking on the "excel" link in the lower left area of the search results webpage.
  • The word "issued" in the context of these search pages is used as a general descriptor of an official version of a permit document as it works its way through various permit stages required by the underlying permitting regulations. So, for example, a "Draft Issued" permit can be used to submit comments, but cannot be relied upon as the basis to install or operate. Installation and/or operation is only legally authorized by a "Final Issued" permit.

 Description of Permit Search Page

Facility ID – 10-digit Ohio EPA air pollution control facility ID assigned to each physical facility. You only need to enter part of an ID (i.e., less text results in a broader search return). You do not need to include the dash between each level of the facility ID which breaks down as follows:

  • First two digits – Ohio EPA District Office or Local Air Agency
  • Second two digits – Numeric ID of each county based on alphabetical order listing
  • Third two digits – Ohio EPA assigned city code
  • Last four digits – unique facility identification

For example, to find all records in Franklin County, you could type 0125 in the facility ID search field and click on the “Go” button.

Facility Name – Current name as identified by the owner/operator (note, this may change over time, the search will reflect the current name (if you open an associated permit, you will see the name of the facility at the time the permit was issued). You only need to enter part of a facility name (i.e., less text results in a broader search return). No special characters (e.g., wildcards) are needed.

Address – The physical “front door” address of the facility. You only need to enter part of an address (i.e., less text results in a broader search return). No special characters (e.g., wildcards) are needed.

City – The city, village, township the owner or operator entered that is associated with the physical facility address. You only need to enter part of a city name (i.e., less text results in a broader search return). No special characters (e.g., wildcards) are needed.

Zip Code – Five-digit zip code where the facility is located.

County - The county that is associated with the physical facility address. You can “multiple-select” this field by holding down the control key (Ctrl) on your keyboard and clicking on each desired selection.

Permit Type  – The various air pollution control permit categories issued by Ohio EPA. You can “multiple-select” this field by holding down the control key (Ctrl) on your keyboard and clicking on each desired selection. Click here for more on the various types of issued permits.

Permit Description – A brief description of what is being permitted. You only need to enter part of a description (i.e., less text results in a broader search return). No special characters (e.g., wildcards) are needed. Caution: not all operations are described exactly the same in this field within issued permits. So, for example some permit descriptions include the text “paint spray booth” and some contain simply “paint booth." In this example, using just the word “booth” will provide a more comprehensive search result.

Issuance Type – “Final Issuance” documents are the legally enforceable documents and can also be verified by requesting a hard copy from the Directors Journal. However, the search results can also be filtered on various other stages of permit issuance and are available through this search field and are described below:

  • Draft Issuance – This stage of permitting is triggered by rule requirements, a desire by the applicant to establish more stringent permit requirements in order to other applicable regulations, or in instances where the Director determines that public comment should be sought in the absence of a regulation that requires public notice and comment. All draft permits are available for public comment 30 days from the date an associated public notice is published in the newspaper of largest general circulation where the facility is/will be located.
  • PPP "Prelminary Proposed Permit" Issuance – Applies only to Title V permitting. This stage of permitting is provided to Title V applicants before Ohio EPA proposes permit language to USEPA as part of the Title V permitting process.
  • PP "Proposed Permit" Issuance - Applies only to Title V permitting. This stage of permitting is when Ohio EPA proposes permit language to U.S. EPA as part of the Title V permitting process.
  • Final Issuance – Applies to all permit actions and represents the final, enforceable permit.

Permit Reason – Ohio EPA regulations establish different reasons for permits for various regulatory reasons as described below:

  • Initial Installation – This permit reason if for all new operations install after January 1974 that are required to be permitted. This permit must be obtained installing the operation.
  • Initial – This is the first Title V or State permit-to-operate issued once a facility begins operation of installed source(s).
  • Chapter 31 Mod – This permit reason is triggered by a defined term in Ohio Administrative Code (OAC) Chapter 3745-31-01 that requires a new permit to be issued before an existing permitted operation can be physically changed in such a way as to increase an existing permit emission limit, or result in a new pollutant not regulated in the “initial installation” permit.
  • Admin Mod – For facilities not subject to Title V, this permit reason identifies changes to previously issued “Initial Installation” permits that are changed for any reason other than the reasons that trigger a “Chapter 31 mod."
  • Renewal – Operating permits are issued for five (Title V and FEPTIO permits) or 10 (PTIO permits) year effective periods, they are then renewed based on updated renewal applications.
  • Reopening – Applies to Title V only to incorporate new applicable requirements during the existing permit term due to new federal regulations.
  • Significant Permit Modification (SPM) – Applies to Title V only to change existing permit requirements during the permit term that result in less stringent limits or monitoring record keeping or reporting (MR or R), or result in significantly different MR or R.
  • Minor Permit Modification (MPM) – Applies to Title V only to make minor, non-typographical changes to existing permit requirements during the permit term.
  • Administrative Permit Amendment (APA) – Applies to Title V only to make typographical changes, changes to company name, and/or contact information during the permit term.
  • Off-permit Change – Applies to Title V only to incorporate non-federally enforceable permit requirements into the Title V permit for newly installed operations during the permit term of the Title V permit.
  • Modification – No longer actively used. Used to apply to state operating permit modifications.
  • Not yet assigned/Not actively used – Used as a placeholder for data migrated from legacy permit systems.

Permit Number – The identification number of each issued permit. You only need to enter part of a permit number (i.e., less text results in a broader search return). No special characters (e.g., wildcards) are needed.

Zip Code – Five-digit zip code where the facility is located.

Issuance Date From – The date the permit first applies to the operation

Issuance Date To – Date the permit first applies to the operation; note that this field is provided so you can search for all issued permits across a period of time (e.g., all permits that were issued between “x” and “y” dates)

Display – The number of records displayed at one time. Note: changing this field selection automatically refreshes the search using the other already.